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Thread: Going Paperless

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    Senior Member derekchambers's Avatar
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    Going Paperless

    Hi all

    I don't know how many of you saw Ed's video on OSM and how he runs 35 nights away virtually paperless using the system

    I found it very useful and plan to do most if not all events in 2018 - paperless


    Does anyone run their sections paperless (virtually) and any tips on what to ask parents for

    Del
    Derek Chambers,

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    Video here - https://www.facebook.com/onlinescout...5957114477285/

    We have been using OSM as much as possible (along with a short google form) - particularly asking parents to check and update their contact details on-line, rather than fill in another form saying the same thing.

    I like the addition of questions in the event sign up and of being able to add contact details to other emails, we will see whether we can eliminate the google form.

    G

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    We are about 80% paperless, But a recent scout night at a local bowling venue did raise a lot of late inquires from parents who had not read the full information on OSM ?
    eg Oh I thought you were meeting at the HQ and Oh my scout cant come I cant get him there

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    Senior Member bernwood's Avatar
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    We run OSM, but I back it all up with a Bullet Journal, that keeps it all safe for those situations when there's no electricity, or wifi. Bit like having a GPS but keeping a map in your back pocket.

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    Senior Member recneps's Avatar
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    Quote Originally Posted by derekchambers View Post
    Hi all

    I don't know how many of you saw Ed's video on OSM and how he runs 35 nights away virtually paperless using the system

    I found it very useful and plan to do most if not all events in 2018 - paperless


    Does anyone run their sections paperless (virtually) and any tips on what to ask parents for

    Del
    We have been pretty much paperless (except where externally organised events require paper) for 2years
    Dan Spencer

    Group Scout Leader 66th Bath
    Deputy District Commissioner (Programme) - City of Bath District
    Nights Away Adviser and member of District Executive Committee - City of Bath District
    Member of Avon County Appointments Advisory Committee
    Event organiser "Be Prepared" Resilience Events
    Formerly CSL, SL, ASL and Jamboree Communications Lead

    Web designer


    It is not the mountain we conquer but ourselves

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    ESL and DESC ianw's Avatar
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    Not quite paperless. In terms of parentals then yes, event signup and contact details and all that is paperless, yes, using OSM. But I still print out all the participants details for camps and have two or three copies spread amongst the leaders. Yes, I can look at it on my phone, but I think I'm right in saying it has to reload it all when you switch sections, so if I've got no signal...and we usually camp with 3 or 4 explorer units that are in OSM as separate sections...

    Ian
    Ian Wilkins
    Farnham District Explorer Scout Commissioner

    Jambowlree - World Scout Ten Pin Bowling Competition
    All sections, all countries, runs December 2017 - May 2018
    http://www.jambowlree.org

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    Quote Originally Posted by ianw View Post
    Not quite paperless. In terms of parentals then yes, event signup and contact details and all that is paperless, yes, using OSM. But I still print out all the participants details for camps and have two or three copies spread amongst the leaders. Yes, I can look at it on my phone, but I think I'm right in saying it has to reload it all when you switch sections, so if I've got no signal...and we usually camp with 3 or 4 explorer units that are in OSM as separate sections...
    Didn't think of that. I do dump InTouch details, programme, shopping list etc on paper for the actual camp.

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    nele
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    I find it amazing that given all our scouting info goes out on email anyway, how many people ignore OSM invitations, or don't respond before the cut off date. However we are trying to educate people and do far more paperless.
    Being abroad does mean ensuring we comply with local privacy law- so medical details aren't done online at all. And given lack of internet access we do have paper copies of intouch etc at camp.

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    Quote Originally Posted by nele View Post
    I find it amazing that given all our scouting info goes out on email anyway, how many people ignore OSM invitations, or don't respond before the cut off date.
    All but one of our 21 Scouts have responded online to the Christmas Camp invitation, either yes or no. The one that hasn't I think may have left anyway.

    That's pretty good to me.

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    Quote Originally Posted by ianw View Post
    Not quite paperless. In terms of parentals then yes, event signup and contact details and all that is paperless, yes, using OSM. But I still print out all the participants details for camps and have two or three copies spread amongst the leaders. Yes, I can look at it on my phone, but I think I'm right in saying it has to reload it all when you switch sections, so if I've got no signal...and we usually camp with 3 or 4 explorer units that are in OSM as separate sections...

    Ian

    I believe that Ed recommended doing that.
    Celebrate the 17th Holborn's 60th birthday - www.gbby.org.uk

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    ESL and DESC ianw's Avatar
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    Quote Originally Posted by nele View Post
    how many people ignore OSM invitations, or don't respond before the cut off date. However we are trying to educate people and do far more paperless.
    Oooh yes, really useful for us to know that they're not coming to something, especially if there's no numbers limit. Chances are...slim to none.
    Next camp...
    Unit X
    6 coming
    2 leaders
    6 not coming
    11 invited
    0 unknown

    Unit Y
    4 coming
    0 leaders
    6 not coming
    22 (twenty two) invited
    0 unknown.

    Ho hum. Of course, I guess there's no incentive for the parent or kid to say "no I'm definitely not coming", except for the nagging automated email follow ups, but people are so used to just deleting swathes of pseudo-spam unread these days.

    Ian
    Ian Wilkins
    Farnham District Explorer Scout Commissioner

    Jambowlree - World Scout Ten Pin Bowling Competition
    All sections, all countries, runs December 2017 - May 2018
    http://www.jambowlree.org

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    Senior Member recneps's Avatar
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    Quote Originally Posted by ianw View Post
    Oooh yes, really useful for us to know that they're not coming to something, especially if there's no numbers limit. Chances are...slim to none.
    Next camp...
    Unit X
    6 coming
    2 leaders
    6 not coming
    11 invited
    0 unknown

    Unit Y
    4 coming
    0 leaders
    6 not coming
    22 (twenty two) invited
    0 unknown.

    Ho hum. Of course, I guess there's no incentive for the parent or kid to say "no I'm definitely not coming", except for the nagging automated email follow ups, but people are so used to just deleting swathes of pseudo-spam unread these days.

    Ian
    We have threatened - weve not carried it out yet - to stop sending event invites to those who dont bother to click the link. If they cant be bothered to spend 2 seconds helping us, we wont bother putting on events for them.

    Then we remember its the kids that will miss out.
    Dan Spencer

    Group Scout Leader 66th Bath
    Deputy District Commissioner (Programme) - City of Bath District
    Nights Away Adviser and member of District Executive Committee - City of Bath District
    Member of Avon County Appointments Advisory Committee
    Event organiser "Be Prepared" Resilience Events
    Formerly CSL, SL, ASL and Jamboree Communications Lead

    Web designer


    It is not the mountain we conquer but ourselves

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    Is OSM compliant with the new GDP regulations coming into force next year?

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    Senior Member recneps's Avatar
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    statement from OSM in the OSM community forums

    We have a GDPR consultant from an external company doing an audit of us so we can ensure compliance – that's happening later this year, results will be posted here: https://www.onlinescoutmanager.co.uk/security.php
    so i suspect if it is not currently compliant, it will be soon
    Dan Spencer

    Group Scout Leader 66th Bath
    Deputy District Commissioner (Programme) - City of Bath District
    Nights Away Adviser and member of District Executive Committee - City of Bath District
    Member of Avon County Appointments Advisory Committee
    Event organiser "Be Prepared" Resilience Events
    Formerly CSL, SL, ASL and Jamboree Communications Lead

    Web designer


    It is not the mountain we conquer but ourselves

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  18. #15
    nele
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    Quote Originally Posted by recneps View Post
    We have threatened - weve not carried it out yet - to stop sending event invites to those who dont bother to click the link. If they cant be bothered to spend 2 seconds helping us, we wont bother putting on events for them.

    Then we remember its the kids that will miss out.
    I'll continue to send invites, but if people ignore them (who have email access) it's up to them. If we cancel something because of lack of attendees, or they can come but not get on the coach and have to arrange their own transport (5 hour round trip), then they might get the idea.

    I get more answers by email for events I have organised that way, then by Myscout but then I have to sort them, make up a spreadsheet and work out who they are when they fail to give pertinent details. Myscout does that for me- I can spend my time on actual scouting if people learn to click a button instead of reply.

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