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Thread: Campsite committee and set up

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    Campsite committee and set up

    Afternoon everyone,

    I have just taken over a warden at a District Campsite an am looking to set up a proper management committee and terms of reference to run the site.

    Does anyone have anything from their local campsites that I might be able to use to start setting this up?

    Thanks,
    Ross

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    Sorry no experience but you could try asking one of these sites wardens for advice

    Horley http://www.northoxfordshirescouts.or...cout_camp.html
    Earleywood http://www.earleywood.org.uk/
    Hesleywood https://www.hesleywood.org.uk/

    They are all District Run sites so should have something similar to what you are after

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    AESL & AGSL shiftypete's Avatar
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    Quote Originally Posted by dralphs View Post
    Hesleywood https://www.hesleywood.org.uk/

    They are all District Run sites so should have something similar to what you are after
    Hesley Wood is a County site

    Our District Campsite Committee includes the warden, booking secretary, treasurer, the service crew rep and District Chairman plus other members elected at the campsite AGM. The Campsite has its own bank account which is a District Bank Account but the campsite committee have their own treasurer overseeing this with the District Treasurer just including the accounts i their end of year report.

    Peter Andrews AESL of Headingley Pirates ESU, Assistant Group Scout Leader & Webmaster of Falkoner Scout Group
    www.falkonerscouts.org.uk

    Wike, North Leeds District Campsite - www.wikecampsite.org.uk
    www.leeds-solar.co.uk
    Please note all views expressed are my own and not those of any organisation I'm associated with

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    Senior Member recneps's Avatar
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    Quote Originally Posted by Eaglesaffy View Post
    Afternoon everyone,

    I have just taken over a warden at a District Campsite an am looking to set up a proper management committee and terms of reference to run the site.

    Does anyone have anything from their local campsites that I might be able to use to start setting this up?

    Thanks,
    Ross
    PM on its way to you.
    Dan Spencer

    Group Scout Leader 66th Bath
    Deputy District Commissioner (Programme) - City of Bath District
    Nights Away Adviser and member of District Executive Committee - City of Bath District
    Member of Avon County Appointments Advisory Committee
    Event organiser "Be Prepared" Resilience Events
    Formerly CSL, SL, ASL and Jamboree Communications Lead

    Web designer


    It is not the mountain we conquer but ourselves

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    Senior Member Bushfella's Avatar
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    Be very careful to make sure that the people who set out to support the site keep supporting the site. You don't want to be the Last Man Standing.

    Our old local site fell into decline and use dropped as people drifted away from the Site Team and were never replaced. (Lots of reasons why this happened, you can probably guess at some of them).

    It took a threat of closure, press coverage (that really upset the applecart) and the realisation by two non-participating Districts that they were financially liable should the site fail. It took a complete change of ppeople involved to bring about changes and turn the site around. Don't let any site you are looking after go down that same route.
    Ewan Scott

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    Senior Member recneps's Avatar
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    I'd suggest keeping the core committee as small as practical... then having a team of hard workers to make things happen.

    If you have a large committee meetings will take forever.

    We run monthly service days at the site which are well attended, but very few of the people who are involved in maintaining the site sit on the committee.

    Also make sure that the site management committee has a reasonable level of authority delegated by the Exec so that you dont have to run every little spend (e.g. emergency plumbing, a new light switch, buying cleaning materials, fixing a lock, etc) through the exec.
    Dan Spencer

    Group Scout Leader 66th Bath
    Deputy District Commissioner (Programme) - City of Bath District
    Nights Away Adviser and member of District Executive Committee - City of Bath District
    Member of Avon County Appointments Advisory Committee
    Event organiser "Be Prepared" Resilience Events
    Formerly CSL, SL, ASL and Jamboree Communications Lead

    Web designer


    It is not the mountain we conquer but ourselves

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    I'd agree with Dan keep the campsite service team as a big useful regular team of helpers on the site.

    The campsite management team can be a subset of the District with their own account and level of spending authority to, this then leaves them to manage the day to day and only need to update the Exec as required at their meetings. Try and keep the two fairly separate as the management team are really looking at costs/finances projects etc and the daily work can be left to the site team being supplied the equipment and supplies.

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    Senior Member Bushfella's Avatar
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    Quote Originally Posted by cheese View Post
    I'd agree with Dan keep the campsite service team as a big useful regular team of helpers on the site.

    The campsite management team can be a subset of the District with their own account and level of spending authority to, this then leaves them to manage the day to day and only need to update the Exec as required at their meetings. Try and keep the two fairly separate as the management team are really looking at costs/finances projects etc and the daily work can be left to the site team being supplied the equipment and supplies.
    The danger is that you end up with a couple of people doing everything, upsetting other people and then you fall into a spiral of decline. It needs a wider concensus to make it work.
    Ewan Scott

    It seems that there are a lot of Nawyecka Comanch around....





    Nawyecka Comanch'": "Means roundabout--man says he's going one way, means to go t'other" Ethan Edwards - The Searchers



    www.upperdearnevalleynavigators.org.uk

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    Senior Member recneps's Avatar
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    Quote Originally Posted by Bushfella View Post
    The danger is that you end up with a couple of people doing everything, upsetting other people and then you fall into a spiral of decline. It needs a wider concensus to make it work.
    We merged our campsite and district HQ committees (it was more or less the same people on both committees)

    Within that committee, we have a "lead" on the HQ and a "lead" on the campsite. We have both booking secretarys (currently being done by one person). We have the DC. We have the district chair. And we have a small number of others who are either "experts" or represent the uniformed side of the district.

    I am a great believer that any more than 10 people in a decision making meeting is too many (bit different for meetings that are primarily to disseminate information)

    The guy who does most of the campsite maintenance, and arguably is the closest person to a "warden", doesn't sit on the committee.. he's not a "meetings" person and would much rather be out fixing stuff!
    Dan Spencer

    Group Scout Leader 66th Bath
    Deputy District Commissioner (Programme) - City of Bath District
    Nights Away Adviser and member of District Executive Committee - City of Bath District
    Member of Avon County Appointments Advisory Committee
    Event organiser "Be Prepared" Resilience Events
    Formerly CSL, SL, ASL and Jamboree Communications Lead

    Web designer


    It is not the mountain we conquer but ourselves

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