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Thread: Engaging Scout Exec members

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    Engaging Scout Exec members

    Question: How engaged and active are your Exec committee members: particularly those who not officers (Chair, Sec, Treasurer) or leaders? Are they just noddies who turn up for meetings, eat biscuits and are never seen at any other time, or do they actually do “stuff” outside of meetings?

    Another question: How aware are your “lay” committee members of the trusteeship duties and responsibilities?

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    Ours are supportive parents. Except the officers, they don't necessarily have to do things outside Executive meetings, but we value their input, and they may come along as parent helpers (though not strictly because of being on the Executive). They do tend to organise the AGM, which usually means a barbecue and the like.
    SL, 11th Hitchin

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    Quote Originally Posted by garethhowell View Post
    Question: How engaged and active are your Exec committee members: particularly those who not officers (Chair, Sec, Treasurer) or leaders? Are they just noddies who turn up for meetings, eat biscuits and are never seen at any other time, or do they actually do “stuff” outside of meetings?

    Another question: How aware are your “lay” committee members of the trusteeship duties and responsibilities?
    Taking your second question first: I have always made a clear point in ensuring that our Exec understand their duties and responsibilities. It has cost us trustees in the past, people who were scared of the liability should anything go wrong. My argument is that if we play by the book then we are insured and there is no real risk ( if there was, no-one would do this at all). They may not have read POR from cover to cover, or have read CC3, but they know the essentials.

    Do the "lay" members do anything?

    In Scouts, we rarely had any "lay" members. Our Chairman for 20 years helped out every week at Scouts, he was a Scout Leader without an appointment. Everyone else was a Leader, except the Treasurer.

    In Navigators, we have a smaller committee, but we have two lay members who do get involved in fundraising and helping out from time to time.
    Ewan Scott

    It seems that there are a lot of Nawyecka Comanch around....





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    Everyone on our committee has a job. We don't have anyone who comes down that doesn't do something.

    We have one ex-parent (her kids left a good while ago) who still supports the group - perhaps after a couple of leaders - one the longest serving people in the group... but there's no spare fat (so to speak).

    We do have a slight issue with responsibilities though and some issues with communications. That's mostly down to people just being human though - people not doing their thing and others perhaps taking on too much. The only real point of friction - and it's funny because it's so daft - is when someone doesn't really do what they're supposed to do - so someone else does it - but does it wrong - and the person who was supposed to do it gets all miffed...

    You can't help but take a step back and smile about it.

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    Quote Originally Posted by garethhowell View Post
    Question: How engaged and active are your Exec committee members: particularly those who not officers (Chair, Sec, Treasurer) or leaders? Are they just noddies who turn up for meetings, eat biscuits and are never seen at any other time, or do they actually do “stuff” outside of meetings?

    Another question: How aware are your “lay” committee members of the trusteeship duties and responsibilities?
    I my group, the Exec members tend to be fairly heavily invovled. Though at the moment, we have no-one other than officers and leaders on the exec.

    I am an Exec member because I cannot commit to being a Leader due to work commitments, so I have taken this Treasurer role as it keeps me involved (at times when I am able to do so) and fills a required role for the group - I'll also go on camp whenever needed. The Chairman (my dad) has been in role for over 20 years and helps out when required on section meetings and always comes on group camp. Though neither of us are going on the next group camp due to a family party!

    Due to my work, I have greater expectations on me in relation to the Trustee roles, so our Governance processes are being enhanced and clarified. There's also the charity ethical principles that are useful o highlight to exec members.
    Chris Hawes, District Media Manager, Watford North Scout District and Watford Scouts; Group Treasurer and Webmaster, 9th North Watford Scout Group.
    Web designer of free Scouting templates, Scouting Themes 4 WordPress.

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    We have several 'lay' members of our Exec. Some are parents of current members and some are parents of former members, one has also become an ASL in addition to their Exec role.

    Their engagement varies dependant on their role. Some have a specific role e.g. membership secretary, media, HQ bookings. Others are 'without portfolio' and tend to 'only' attend Exec meetings and contribute to varying degrees.

    Our Chair has recently helped on a couple of big Scout expeditions.

    They've all done Module 1E so should all understand their trustee role.
    Last edited by pstretch; 21-03-2019 at 10:59 AM.

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    Quote Originally Posted by ASLChris View Post
    There's also the charity ethical principles that are useful o highlight to exec members.
    Not every group will be a Registered Charity so not all will be aware. When filing last year's return I had a nine page checklist to go through ensuring that we understood and complied with Charity rules on accounting and money laundering (the illegal sort).

    The CC is really tightening up on its requirements and standards.

    If I get the checklist again this year I shall post a link to a copy - it is worth using at your own grup even if not Registered.
    Ewan Scott

    It seems that there are a lot of Nawyecka Comanch around....





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    The other angle is - what do you want of them and what do they want out of being involved in the Scout Exec? Are there tasks or roles which aren't currently delegated which you'd like them to take on? Are some of them looking to do more than just sit on the committee, and is that something you could utilise? Do any of them have useful contacts they could be tapping for you?

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    Thanks for all the responses.

    The question wasn’t driven by any particular frustration on my part, it was very much a case of “I wonder how other groups function”.

    For our part, we have several parents on the Exec, plus officers and two leaders at present. We are a registered charity, so they all get the CC “Duties of Trustees” pack when we update our registration.

    In a few cases, non-leaders have specific duties: hall rentals, fund raising and “special projects”, but a couple are just there for their words of wisdom :-)

    I’m moving from being AGSL to Chair at the next AGM and I will be looking to get a couple of specialists on the Exec. We have over 100 kids now, so somewhere amongst them there must be a builder, an electrician and a plumber. Maybe an HSE specialist as well. I just need to ferret them out encourage them :-)

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